![]() This is a potential restore issue because Preservation Hold is specific to that site, so whoever is doing the restore (Site Owner) needs to access it to pull out the copy of the document. If a user deletes a SharePoint or OneDrive file and then needs it back later, it has to be pulled from the hidden Preservation Hold library. GET OUR NEWSLETTER: Subscribe here for weekly content from AvePoint Ignoring that you might need to use them for their designed purpose (retention and disposal), let’s start with where deleted retained business data goes. There are a number of reasons why Retention Policies are not a suitable replacement for a formal Backup solution. Instant “Backup” without needing to engage a third-party partner, run separate processes, manage a separate UI, storage, etc. At that, Retention Policies are very, very good.īut that brings up a question: if we can use Retention Policies to keep business data as long as we want, can’t that serve as our Backup and Restore solution? Set Retention Policies at the SharePoint Site and Exchange Mailbox levels to keep everything forever, and if someone deletes something, a copy of it is created. They’re there so you can protect important business data stored in SharePoint, OneDrive, Exchange, and Microsoft Teams from being deleted prematurely or from being retained beyond a recognized lifespan (as defined by regulatory requirements for your industry, locale, etc.). Simply put, Retention Policies are a Microsoft 365 compliance feature. Delete business data after a specific period of time.Keep business data for a specific period of time, even if someone deletes it. ![]() ![]() Microsoft does a nice job of explaining what Retention Polices and Retention Labels are here. What are Microsoft 365 Retention Policies? To understand why, let’s start with breaking down what Retention Policies are. It’s also fair to say that there are a number of ways to do that, but Retention Policies (and Labels) are not one of them. It’s fair to say that people have come around to the idea that you need a backup solution for your Microsoft 365 business data beyond what’s provided natively. Want Microsoft 365 backup methods that fit your organization’s needs? Check out our free webinar “ Practical Guide: Office 365 Backup Strategies That Scale” today!
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